TrapSpotter FleetFleet

For businesses with people on the road

Your team on the road. Your paperwork in order.

Fines with the right driver. Mileage without the maths. Documents and receipts in one place. This is TrapSpotter Fleet.

Book a demo

Fleet — Dutch demo screen · fictional data — Dutch demo screen · fictional data

fleet.trapspotter.com

One dashboardfor the people managing the team

One familiar appfor every driver

From 3 driversfor vans, pool vehicles and personal cars

TrapSpotter FleetWhy Fleet

Less searching. More clarity.

From loose ends to clear answers.

For technicians, deliveries, home care, construction and other teams working to a schedule.

01

‘Who was driving that vehicle?’

Find the recorded trip and ask the driver to confirm. Keep the fine and its deadline in one place.

02

‘Is the mileage statement ready?’

A monthly statement per driver, separating personal and company vehicles, with the allowance and a CSV for accounting.

03

‘Where is that document?’

The right papers with the right vehicle. Receipts with photos and reminders before documents expire.

Do your staff choose their own journeys, such as sales representatives? Consider Teams: the same paperwork tools, without trip recording.

TrapSpotter FleetThe workday

Simple for the driver

Start the workday. Fleet records the trips.

No extra box in the vehicle. Your drivers use the regular TrapSpotter app, with their own account.

The workday — Dutch demo screen · fictional data — Dutch demo screen · fictional data

1
Start and choose a vehicle
The usual van, a pool vehicle or a personal car. Drivers can change vehicles during the workday too.
2
Drive as usual
The app records trips during the active workday. The driver can mark a trip as private.
3
Stop and head home
Recording stops at Stop workday, at the end of scheduled work hours or after the configured maximum duration.

STARTSTOP

Vehicles & documents — Dutch demo screen · fictional data — Dutch demo screen · fictional data

Work features require a compatible, up-to-date app and the necessary phone permissions. Set work hours before the first workday.

TrapSpotter FleetFines

Fines · from letter to follow-up

A plate. A point in time. A driver to confirm.

When a fine arrives, find the potential driver in the workdays and trips your business already records.

1
Find the trip
The plate, date and time show the matching trip and driver; otherwise, the relevant workday.
2
Ask in the app
The driver answers yes or no. The lock-screen notification contains no details of the fine.
3
Keep the deadline visible
Statuses, a countdown and an email 3 days before the deadline. Export the list as CSV.

Fines — Dutch demo screen · fictional data — Dutch demo screen · fictional data

Check the result: Fleet is an aid. Your company submits the driver identification using the letter or official portal. Rules vary by country; Germany supports lookup only.

TrapSpotter FleetMileage statement

An easier month-end

The mileage collected. The allowance calculated.

Give your accountant a structured overview instead of separate messages and spreadsheets from every driver.

1
Personal cars kept separate
Business kilometres in personal cars and company vehicles are listed separately. Private trips do not count towards the allowance.
2
Your mileage rate
Use or change the configured rate. Fleet calculates the allowance from business kilometres driven in a personal car.
3
Ready to export
Per driver: kilometres, workdays, hours and allowance. Per client: visits, distance and time on site.

Mileage statement — Dutch demo screen · fictional data — Dutch demo screen · fictional data

CSV export for accounting or payroll administration. Check the data and applicable rate. Fleet is not a tax-compliant mileage log with odometer readings.

TrapSpotter FleetTrips & hours

The work log

From today’s journey to the week’s overview.

See who drove which vehicle, the distance covered and how long each driver was on duty.

1
Find the right trip
Filter by driver, period, client and business or private. See the start, destination and route for business trips.
2
Hours from Start to Stop
Daily, weekly and monthly totals per driver. Export them as a basis for your administration.
3
Pool vehicles included
The vehicle belongs to the workday and trip. A manager can correct the vehicle for an individual trip.

Trips & hours — Demo screens · Bakkerij Peeters BV · fictional data — Demo screens · Bakkerij Peeters BV · fictional data

Trips & hours — Dutch demo screen · fictional data — Dutch demo screen · fictional data

A workday is the recorded period from Start to Stop. Check the export before using it in payroll.

TrapSpotter FleetReceipts

From the driver to accounting

A photo of the receipt. A clear decision.

Fuel, parking, tolls or another expense: the driver submits the details and photo directly from the app.

1
Submit on the go
Category, amount, VAT, date and photo. Fuel receipts can also include litres.
2
Review in the dashboard
Open the photo, approve or reject. A decision can be reversed.
3
Prepare for accounting
See what is waiting and what has been decided. Download the list as CSV for further processing.

Receipts — Demo screens · Bakkerij Peeters BV · fictional data — Demo screens · Bakkerij Peeters BV · fictional data

The driver enters the amounts; Fleet does not automatically read receipt text.

TrapSpotter FleetVehicles & documents

Keep expiry dates in view

A file for every vehicle. The papers in every driver’s app.

Vehicles, assigned drivers and documents together: registration, insurance, inspection, green card and lease.

1
See what needs attention
Expired documents and approaching expiry dates are visible in the dashboard.
2
Reminders before expiry
Owners and managers receive an email 30 and 7 days before expiry, according to the reminder preferences.
3
The right scan in the app
Drivers see their assigned vehicle’s papers, and those of the chosen pool vehicle during a workday.

A scan is a copy. Drivers still need the original documents required by law.

TrapSpotter FleetClients & visits

Addresses that travel with the team

Your clients in the app. Your visits in the overview.

One shared address book for clients, delivery addresses and worksites. Add them individually or import them together by CSV.

1
Find the right destination
Drivers find company addresses in the app’s search, with the nearest first.
2
Bring practical details along
Add a category and a note, such as which entrance to use or where to collect a visitor badge.
3
Understand work per client
Fleet links arrivals to clients for visits, kilometres and time on site in the monthly statement.

Clients & visits — Demo screens · Bakkerij Peeters BV · fictional data — Demo screens · Bakkerij Peeters BV · fictional data

Clients & visits — Dutch demo screen · fictional data — Dutch demo screen · fictional data

Company addresses are available in the phone app; the client list is not yet available on CarPlay or Android Auto.

TrapSpotter FleetPrivacy

Clear boundaries for everyone

Work stays work. Private stays private.

Agree when and why you record before you start. Fleet gives drivers and your business visible controls.

1
The driver starts the workday
Only between Start and Stop, within configured work hours. Automatic stopping covers a forgotten workday.
2
Private trips lose their route
Marking a trip private permanently removes its addresses, route and client. Time and distance remain visible.
3
Access follows the role
Owners and managers see company data. Drivers see their own work; personal messages and private documents are not shared.

Private stays private.

START

The workday

STOP

Private trips lose their route

Marking a trip private permanently removes its addresses, route and client. Time and distance remain visible.

Data processing agreement ↗Templates by country ↗

Business terms, a processing agreement and policy, driver-letter and DPIA templates are available. Your company remains responsible for appropriate setup and informing staff. Templates are not legal advice.

TrapSpotter FleetOptional live map

Only when you need it

Who is on the road? See during the workday.

Live shows on-duty drivers on the map. A practical way to keep an overview during work.

1
Off by default
Your business decides whether live locations are needed and deliberately enables the feature.
2
Only during the workday
Positions update roughly every minute. Off-duty drivers do not appear on the live map.
3
Switch off. Positions removed.
Disabling Live removes the live positions. The dashboard does not display speed.

Optional live map — Demo screens · Bakkerij Peeters BV · fictional data — Demo screens · Bakkerij Peeters BV · fictional data

This is a static demo screen. Use location data only for agreed work purposes, with appropriate information for staff.

TrapSpotter FleetFor the driver

Beyond the paperwork

Something for your team on the road, too.

Every active driver seat includes TrapSpotter Premium. The company pays; the driver keeps their account.

1
Premium included
No ads, all police checks and routes around them where permitted. The owner can hide police checks during the Fleet workday.
2
The familiar driving app
Navigation, speed cameras, average-speed checks, hazards and traffic are already free, as are CarPlay and Android Auto.
3
Adapted to the country
France uses danger zones and offers no routes around checks. In Germany, Fleet disables speed-camera and check warnings during the workday.

TrapSpotter Premium

BENLLUFRDE

An existing personal Premium subscription does not stop automatically; the driver manages it. Alerts never replace the rules of the road.

TrapSpotter FleetTeams or Fleet

A straightforward offer

The plan that fits the way your team works.

Teams for paperwork without trip recording. Fleet when you also need workdays, mileage and visits.

TrapSpotter Teams€3.95per driver / month · excl. VAT

The paperwork, without recording trips or locations.

TrapSpotter Fleet€4.95per driver / month · excl. VAT

The complete work log, with everything in Teams.

The plan that fits the way your team works.
Contents	Teams	Fleet
Fines, documents, receipts and clients	Included	Included
Premium for drivers	Included	Included
Who was driving?	Assignment + in-app question	Trip + in-app question
Trips, mileage, hours and visits	—	Included
Live map during work	—	Optional · off by default

Minimum 3 drivers. Managers are free unless they also drive. Billed monthly in advance, prorated by day. Cancel monthly.

Fleet for 10 drivers€49.50 / month excl. VAT

First-time customers get 14 days free after adding a payment method. Fleet also offers a free 60-day pilot after a demo, without a payment method. The pilot does not include another 14-day trial.

TrapSpotter FleetGet started

See it in your working day

Start with your team. See the difference.

Explore Fleet with us. Discuss your vehicles, paperwork and privacy arrangements, then test with a defined team.

1
See the demo
Walk through fines, mileage, receipts and documents, starting with the questions that matter to you.
2
Set it up properly
Add vehicles and clients, define work hours, inform your staff and invite the drivers.
3
Evaluate in practice
Review fine follow-up, the monthly statement and document completeness together. Then decide on the next step.

60days

A 60-day Fleet pilot after a demo is free and needs no payment method. Without a subscription, the pilot ends and nothing is billed.

Book a demo Start with Fleet

contact@trapspotter.com Business terms Pilot terms Templates by country

Your team on the road. Your paperwork in order.

From loose ends to clear answers.

‘Who was driving that vehicle?’

‘Is the mileage statement ready?’

‘Where is that document?’

Start the workday. Fleet records the trips.

Start and choose a vehicle

Drive as usual

Stop and head home

A plate. A point in time. A driver to confirm.

Find the trip

Ask in the app

Keep the deadline visible

The mileage collected. The allowance calculated.

Personal cars kept separate

Your mileage rate

Ready to export

From today’s journey to the week’s overview.

Find the right trip

Hours from Start to Stop

Pool vehicles included

A photo of the receipt. A clear decision.

Submit on the go

Review in the dashboard

Prepare for accounting

A file for every vehicle. The papers in every driver’s app.

See what needs attention

Reminders before expiry

The right scan in the app

Your clients in the app. Your visits in the overview.

Find the right destination

Bring practical details along

Understand work per client

Work stays work. Private stays private.

The driver starts the workday

Private trips lose their route

Access follows the role

Who is on the road? See during the workday.

Off by default

Only during the workday

Switch off. Positions removed.

Something for your team on the road, too.

Premium included

The familiar driving app

Adapted to the country

The plan that fits the way your team works.

Start with your team. See the difference.

See the demo

Set it up properly

Evaluate in practice